How Avents Plus Powered the UNEP Hybrid Workshop in Manama

In September 2025, the United Nations Environment Program (UNEP) convened a pivotal three‑day workshop in Manama under the theme “Advancing Environmental Data Governance to Support Decision‑Making in West Asia.” Recognizing the significance of the regional dialogue and hybrid format, we at Avents Plus were honored to partner with UNEP to deliver a high‑impact technical setup — from sound system and interpretation booths to full hybrid meeting infrastructure.

Project Scope

• Venue: Manama, Bahrain – the heart of the Gulf event hub.
• Format: Hybrid meeting combining in‑person delegates and remote participants, requiring flawless connectivity, audio clarity, presentation visuals and simultaneous interpretation.
• Services provided by Avents Plus:
• Professional sound system covering plenary rooms, breakout rooms and remote audio feeds.
• Hybrid meeting platform integration for live‑streaming, remote speaker participation, and interactive Q&A sessions.
• Interpretation services enabling multilingual participation across the region.
• Visual and presentation solutions including LED screens, projectors, stage lighting, and remote‑speaker display feeds.
• Coordination with venue logistics, ensuring smooth venue reservation, setup, and wrap‑down.

Why this matter

Regional environmental governance demands that every voice be heard clearly — whether in the room or joining remotely. Clean, powerful audio and seamless interpretation are not optional but essential for delivering the message. The hybrid modality further expands reach, enabling experts from across West Asia and beyond to participate. UNEP’s event underscored how data governance underpins environmental policy and action.

By delivering robust technical infrastructure, Avents Plus helped ensure that the dialogue was unobstructed, inclusive, and broadcast‑quality — supporting UNEP’s goal of fostering evidence‑based action.

Key Challenges & Our Solutions

• Challenge: Integrating high‑quality audio for both in‑room and remote participants to avoid echo, delay or dropouts.
  Solution: Deployed a full‑range line‑array system with zone control, dedicated remote‑audio feed lines, and redundancy in streaming links.
• Challenge: Multilingual interpretation across hybrid format — requiring interpreters onsite and feed to virtual attendees.
  Solution: Set up interpretation booths with direct feed into the hybrid meeting platform, ensuring interpreters’ audio routed seamlessly to both in‑person and virtual participants.
• Challenge: Venue and remote‑participant coordination — synchronizing in‑person AV, live‑streaming, and interactive Q&A.
  Solution: Our project team liaised with the venue’s IT staff, virtual‑platform engineers and UNEP’s event team ahead of time; we ran full testing sessions and rehearsals to ensure smooth switch‑overs.

Impact & Highlights

• Delegates reported clear audio, crisp presentation visuals and zero disruptions during remote‑speaker contributions.
• The hybrid format achieved expanded reach, enabling participation from multiple countries in the region — aligning with UNEP’s strategic aim for inclusive decision‑making.
• Avents Plus strengthened its reputation as a reliable partner for large‑scale, high‑stakes events in Bahrain, Saudi Arabia and the UAE — especially during our peak season of seminars and conferences (October–February).

Final Word

Whether you’re planning a regional conference, seminar, or workshop in Bahrain, KSA or Dubai, Avents Plus is ready to deliver full‑spectrum event support: from event management, sound solutions, interpretation services, visual & presentation systems, to venue reservation.
If you want your next event to run smoothly, engage every participant and broadcast a professional image — contact us today and let’s bring your vision to life.